PHONICS RULES FOR KIDS
Confidentiality Policy
Intent
PHONICS RULES FOR KIDS has established this policy to set out expectations and standards for employees regarding the management and use of confidential information.
Guidelines
PHONICS RULES FOR KIDS requires employees keep all business information and relevant knowledge regarding the company operations confidential. Confidential information must not be used by employees for any purpose other than what is reasonable to complete their job duties and responsibilities during employment. Employees are expected to maintain confidentiality during their employment and after the end of the employment relationship.
If confidential information is not effectively protected, the operations and reputation of the company may be threatened and may suffer irreparable harm. These practices have been adopted because they have been deemed essential for the protection of the company and its business interests.
Confidential Information
Confidential information means all information created by, furnished by, received by, or accessible through {companyName}, as well as information that is compiled, contributed, or developed by the employee that is related to actual or anticipated business, research, development, and manufacturing of the company, and that is not generally known to competitors or the public, nor intended for general dissemination. Confidential information includes information reduced to written, electronic, or recorded form, and information that meets the definition above whether marked as confidential or not.
Furthermore, confidential information includes but is not limited to:
Client personal data;- Compensation planning, policies, and strategies;
- Financial information regarding the client/company;
- Any information or content marked as confidential;
Confidential information does not include:
Information that is available to the public
Disclosing Confidential Information
Confidential information should only be shared with other employees within the organization as necessary for the completion of their job duties and responsibilities. It should not be presumed that other employees are aware of or have access to confidential information, therefore it should not be discussed openly.
Employees must not divulge, disclose, provide, or disseminate confidential information to any third-party organization or anyone not employed by {companyName}, whether directly or indirectly, unless given express written authorization.
Employees who are neither official spokespersons nor permanently or temporarily designated spokespersons cannot, under any circumstances (including on a “no-names” or “off the record” basis), respond to external inquiries unless specifically asked to do so.
Protecting Confidential Information
All reasonable efforts will be made to limit access to confidential information to only those who need to know the information, and those persons should presume that the information is to be kept confidential until it has been publicly disclosed by a {companyName} spokesperson.
Employees will be granted varying levels of access to confidential information based on their role in the company. Employees are expected to only access confidential information to the extent necessary to complete their job duties and responsibilities.
All confidential information in physical and electronic format must be handled with the utmost care. Physical documents must be stored in locked files and cabinets when not in use and should not be removed from the company’s premises without the express written authorization from the owner of PHONICS RULES FOR KIDS. Electronic devices and databases containing confidential information must be password-protected and locked when not in use. All passwords must be kept in a secure location and should not be shared with anyone. Confidential information must never be replicated and transferred to personal or unapproved devices or platforms.
